My Favorite Organizing Scheme #2

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My Favorite Organizing Scheme #2

Most files, reports, and papers I want to keep are stored in a two-drawer file cabinet in my office. What I’ve found over the years is that I almost never open that filing cabinet to retrieve anything; it usually opens only so that I can thrust something into a file. About twice a year I go through the files and clean them out…that is, I shred lots of papers I thought I might need and now see that I don’t.

I also have about a dozen handsome “cargo” desktop file boxes of various sizes in which I keep frequently-used papers and other items. My office organization improved immeasurably when I started using these boxes. (I’ll talk about this kind of storage scheme in the near future.)

The really important files—projects I’m working on, the 12-folder setup I discussed a while back—are kept in the only pull-out file drawer in my desk. That makes the files instantly accessible. At the present moment, there are only 8 files in this drawer, so there’s plenty of room I could use for other things. But I wouldn’t dream of doing that. It would just dilute the importance of that drawer in my organizing ritual—and one of the things I’ve learned is that adhering to an organizing scheme that works for you is the key to being successfully organized.

My file organizing ritual might not work for you, and that’s okay. The important thing is to find a scheme that suits your specific style. You’ll probably want to make changes to it as you go along. For one thing, as you become more organized, you’ll find better ways to be organized. Or your work circumstances might change, necessitating changes to your organizing scheme.

Good luck!
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© Suzanne Rodriguez
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